Job Applicants – Privacy Notice

If you are looking to apply for a position at one of our UK-based companies, this notice explains what information we will collect and hold about you and what we will do with it. It also explains your rights and who to contact if you have any questions about this notice.

In this notice:

“Company” means the company that uses your personal data for the purpose of your application.

“Group” means the Company and any company that is directly or indirectly: owned by, controlled by, or controls Unitech Aerospace.

Who is the data controller?

The Company is the controller of the personal data supplied by you for the purposes of your application.

What personal data do we collect and how?

You provide us with information that we need as your potential employer, to run our business efficiently, to comply with legal and regulatory obligations and to liaise with regulatory or governmental authorities. We may also receive information as a result of background or screening/security checks, from your current employer or previous employers or from regulatory or governmental authorities.

We do not use any automated decision-making or profiling in our recruitment and selection processes.

What will we do with your personal data?

We collect and maintain personal data relating to you for the following purposes:

  • To comply with applicable employment and immigration laws.
  • Business necessity: including job title and contact details.
  • Assess, consider and process any application you may make for any role or opportunity within the Group, whether through the website or other methods.
  • Compliance with the required security controls.
  • Contact you regarding other job vacancies or opportunities that arise within the Group that we think may interest you.
  • Monitor the overall level of interest in job vacancies and opportunities and to carry out analysis on these.

We have a legitimate interest in processing your personal data in order to run our business efficiently and comply with legal and regulatory obligations. Except for the stated purposes, we will not use information you have provided to us as part of a recruitment process for any other purposes. 

Where we process your personal data only on the basis of our legitimate interest, you have the right to object to our use of your personal data. However, we do not have to stop processing personal data where we have compelling grounds that override your interests, or where we need to process your data in order to establish, exercise or defend legal claims. If you have any objections please contact us through the details below.

We may also process your data to prepare for a potential contract with you, or because we have a legal obligation to do so and where these grounds apply, there is no right to object.

What are our obligations to collect and your obligations to provide personal data?

We have a statutory obligation to collect and process certain information about you, for example, to determine your right to work in a particular country.

Our Tods Defence and Tods Aerospace employees are also required to complete security control checks, which includes an ‘unspent’ criminal record check. 

You are not generally obliged to give us information about yourself, but in some cases we may not be able to continue with your application if you do not provide information that we request.

Will we share your personal data with someone else?

Your personal data may be shared with other companies in the Group, for example, the employing company for the job role for which you apply or other Group companies that have other vacancies that may be of interest to you. Your personal data may also be transferred to professional advisors, educational establishments or other third parties who are used by us to assist us in the recruitment process or where we are legally obliged to disclose your personal data.

If your personal data is transferred to a country outside of the European Economic Area, we will take all reasonable steps to ensure the safeguarding of any data transferred, including the provision of clear instructions as to the legal rights attached to it.

For how long we will process your personal data?

We will process your personal data until you inform us that you are no longer interested in applying for a position with the Group or we confirm that we are not progressing your application any further. We will retain your personal data after that for a period in case you decide to apply for another role or one we believe may be of interest to you arises, or for as long as necessary in case there is a legal claim that you may have. This period will be determined by local regulatory requirements and is set out in local retention periods that are set by the recruiting Company. Further information is available on request from the contact details noted below.

What rights do you have in relation to your personal data?

You have a number of rights in relation to your personal data. These include the right, subject to exceptions, to:

  • access your personal data
  • request the rectification or erasure of your personal data
  • request restrictions on the processing of your personal data
  • object to our processing of your personal data

You also have the right in some circumstances to receive a copy of your personal data in a portable format e.g. Microsoft Excel. This right is limited to personal data that you have provided to us and is processed on the basis of your consent or to prepare for a contract with you. It does not cover personal data that we process on other grounds.

Please contact us if you wish to exercise any of these rights at  

What if we have obtained your consent to use your personal data?

As previously noted, we process your personal data for our legitimate interests, to prepare for a potential contract with you, or to comply with a legal obligation.

If we obtain your consent for any use of your personal data (which is likely to be for a purpose that is not described above) we will give you further information in the consent form on how to withdraw consent.

What to do if you have any queries?

Please contact us if you have any questions about the way we process your personal data at

If you are not happy with the way we are handling your information, you have a right to make a complaint to the data protection supervisory authority at any time. In the UK this is the Information Commissioners Office. Full contact details including a helpline number can be found on the Information Commissioner’s Office website ( This website has further information on your rights and our obligations.

We ask that you please attempt to resolve any issues with us before contacting any supervisory authority.